Nearly 2 months of “death” of paper household registration: Which cases still need to confirm residence? What is the application procedure?

From January 1, 2023, the paper household registration book is no longer valid, all information related to residence is updated in the National Population Database. Therefore, when handling administrative procedures, people only need to present their CCCD card, and the authorities will be able to look up residence and identity information.

However, after nearly 2 months of “death” of the paper household registration book, people still face many difficulties in handling administrative procedures. In particular, people are required to have a certificate of residence (instead of before when there was a paper household registration book), which has led to many inconveniences for people.

Declaration of change of residence information. Photo: Huu Chanh

Why do people still have to apply for a residence permit?

Residence certificate is usually used in the following cases:

– Use instead of household registration book, temporary residence book… to prove the place of residence when performing transactions and administrative procedures.

– Those who have not registered their residence but need proof of residence.

In fact, people in many localities are now required to submit certificates of residence to carry out activities related to the transfer of land use rights and housing use rights.

The reason for submitting a certificate of residence to carry out the above procedures is that the paper household registration book has expired but the information of the people on the database is incomplete or the agencies and organizations are not synchronized. database system; there is no device to scan the citizen ID code to get data…

These reasons lead to the fact that when civil status officers at the grassroots check with the population data and find that there is no match, they are forced to ask people to confirm their residence to provide full information.

In case people fully declare and the data has been updated on the population data system, people only need CCCD.

This is the new phase of synchronizing from the population data system to equipping citizen identification data scanning equipment at the grassroots level, leading to many problems arising in the implementation process. Therefore, people should sympathize and abide by this regulation so that administrative procedures can be completed in accordance with the law.

Many state administrative agencies, let alone private agencies and organizations… still lack equipment to scan citizen identification information to get transaction data. Illustrated photo.

How to apply for a residence permit?

– Option 1: Submit the application directly at the commune-level police station.

– Option 2: Submit your application online through the National Public Service Portal or the Public Service Portal of the Ministry of Public Security, the Residence Management Public Service Portal.

Time to receive dossiers: Office hours during working days from Monday to Friday and Saturday morning (except holidays and Tet as prescribed by law).

Step 1: Prepare documents.

– Step 2: Submit the dossier at the commune-level police station.

– Step 3: The residence registration agency checks the dossier:

In case the application is complete and valid, the application shall be received and issued with a receipt of the application and an appointment to return the results to the registrant;

In case the dossier is eligible but not enough, the applicant shall provide instructions on supplementing and completing the application and issue the Instructions for supplementing and completing the dossier to the registrant;

In case the application is not eligible, it will be rejected and issued a slip of refusal to receive and handle the application for the registrant.

– Step 4: Get the result

Based on the appointment date on the Application Receipt Form and the appointment to return the results to receive a notification of the result of settlement of residence registration procedures (if any).

Time to issue residence certificate

The time to issue a certificate of residence is guided in Decision 5548/QD-BCA-C06 dated July 6, 2021 of the Ministry of Public Security as follows:

– 1 working day from the date of receipt of a valid dossier in case the citizen’s information is included in the National Population Database;

– 3 working days from the date of receipt of valid documents in case information needs to be verified.

Thus, the maximum time to issue a residence certificate is 03 days from the date of receipt of a valid application. If refusing to issue a certificate of residence information, the police agency must reply in writing and clearly state the reason.

To be granted a residence certificate, people can go directly to the commune-level police station to complete the procedures or submit an online application through the National Public Service Portal or the Ministry of Public Security’s Public Service Portal, the Public Administration Service Portal. residency.

Time to receive dossiers is office hours in working days from Monday to Saturday morning (except on holidays and New Year as prescribed by law).

Applying for a residence certificate is quite simple, people just need to fill in all information on the declaration of change of residence information and submit it to the commune police or submit it online on public service portals. .

Validity of residence certificate

Certificate of residence information is one of four types of documents that can be used instead of household registration books to prove residence when participating in transactions and administrative procedures according to Decree 104 in 2022.

Article 17 of Circular 55/2021/TT-BCA stipulates that a certificate of residence information is valid for the following periods:

– Valid for 6 months from the date of issue for the case of declaration of residence of a person who does not have both a permanent place of residence and a temporary place of residence due to ineligibility for permanent residence registration or temporary residence registration.

– Valid for 30 days from the date of issue for confirmation of residency information.

– In case the citizen’s residence information is changed, adjusted and updated in the residence database, the certificate of residence information will be invalidated from the time of change.